Description du poste

Under the supervision of the Registrar, the incumbent will assist in the organization of departmental records and in the work of the Registrar’s office.

Duties:
• Receive members of the public and respond to requests for affidavits and transcripts.
• Prepare affidavits and transcripts for review and signature.
• Assist individuals requesting transcripts with completing the mandatory exit surveys.
• Enter student course evaluation data accurately and in a timely manner.
• Produce and distribute official class lists and course attendance forms as required.
• Prepare official grade report forms and transmit them to the faculty each semester.
• Verify semester class lists, in coordination with the Advising Office, to confirm final student enrollment.
• Represent the Registrar’s Office at meetings, events, or functions when assigned.
• File and organize documents, maintaining both hardcopy and electronic records.
• Request, track, and maintain adequate office supplies.
• Translate documents from English into French when required.
• Proofread and verify website updates and changes related to Registrar’s Office content.
• Collaborate effectively with departmental staff to ensure timely achievement of expected results.
• Provide general office support to the Registrar, as assigned and approved.
• Proactively suggest and support effective measures to address challenges within the areas of responsibility.
• Share operational responsibilities and ensure coordination with the Administrative Assistant to the Registrar.

Profil du poste

• The assigned program area and its related operations.
• University programs, services, and facilities.
• University policies, procedures, and academic regulations.
• Computer equipment and relevant software applications (MS Access, MS Excel, MS Word, Internet browsers, etc.).
• Communicate effectively, both orally and in writing, in English and French.
• Manage time efficiently and organize work to meet deadlines.
• Establish and maintain effective working relationships with students, staff, and faculty.
• Take initiative and work independently with minimal supervision.
• Demonstrate integrity and reliability in handling confidential information.

Dossiers de candidature

Applicants MUST submit the following material:
• Letter of interest explaining qualifications for the position and commitment to the International University of Grand-Bassam’s mission
• A current résumé
• Names, addresses, emails, and phone numbers of (3) professional references
• When submitting your application via email, please always start the subject line with the Vacancy Announcement’s number followed by the position title. E.g. : REG#2025/11, Registrar Assistant.

Via email to: [email protected]